Tallahassee USBC Association
Board Meeting Minutes
Sunday, September 27, 2009, 2:00pm
Ocala Commons Publix Orientation Room
800 Ocala Rd
Tallahassee, FL
President Dan Gatlin called the meeting to order, no quorum, until Sylvia Livingston came in.
Officers Present: Dan Gatlin, Peggy Price
Directors Present: Harry Frisbee, Bruce Meyers, Mary Adkison (Youth Director), Clayton Bailey, Sylvia Livingston
Association Manager Present: Traci Cirioni
Directors Absent: Myrrel Stokes, Paul Bobo (Youth Director), Olivia Carter, Minnie McNeil, John Govans (Youth Director),
Members Present: Darlene Hawkins, Ed Palagyi, Morris Ouzts, Helen Leon, Joe Harris
The minutes from the August 22, 2009, were reviewed individually. A second was made and all present were in favor.
Agenda approved.
President’s Report: Dan Gatlin See attached
Dan Gatlin wishes to appoint Joe Harris to replace James Schott’s position as director. The board accepted Dan’s appointment of Joe Harris and approved.
A question was brought up about a 300 game being shot against an unopposed during regular league play. The 300 game still qualifies, since it was during regular league play.
VP Report: Peggy Price – Peggy has researched items to order for sales at tournaments as fund-raising means. She has found a vendor to make key chain/nail clippers with the TUSBC in blue and red colors. (Darlene reminded that it should be TUSBCA) Peggy was quoted a price of $1.63 per minimum order of 100 with a $45.00 set up fee, plus taxes and then approximately a $15.00 shipping charge. We will need to determine a selling price and approval at future meeting. Peggy has also bought examples of items for sale with breast cancer logos, that may be considered to be sold at ways and means table.
Association Manager’s Report: - Traci Cirioni
There is $6,379.72 in checking account. Two CD’s at Sunshine Savings Bank for $4,000.00 plus interest each for about $85.00.
304 sanction cards have been processed, YTD membership is 381. Leagues processed were Buster’s Triple X, Capital City Drifters, Capital Classic, Tuesday Night Fun League (newly sanctioned from center this year,) Rattlers and Homemakers. Still need to process Champion Chevrolet, Crenshaw Classic and Seminole Sport. Haven’t received in yet – Twilight, Earl Bacon and Assorted Nuts. And the Youth League, the youth applications are no longer processed through the WinLabs program. The centers have the option of processing the youth leagues. Capital Lanes has opted not to process them this year, so, we will still be handling the processing of them. The dues structure has changed this year, so we no longer can collect our local $3.25 membership fees* from youth. *We will have to change our by-laws to reflect this new USBC ruling. There has been a $2.00 processing fee included in the standard membership and a $1.00 processing fee included in the basic membership. Which we are assuming will be coming directly to us, since we are the one’s doing the processing. Basic membership is a 12-week or less program, awards are limited, certified averages for use in all USBC Youth Competitions, and a redesigned membership card. The $17.00 standard membership is almost the same as the old regular youth membership.
Director’s Reports- Directors present had nothing to report at this time.
Committee Work Discussion
Awards Committee – This is last time Traci is going to apologize for awards not being processed properly. All prior award issues are being addressed and are being handled. She will ask Peggy Price to review a check list to assure awards are kept up to date. Harry knows there are some pending awards that he has not received yet, otherwise he is current on all he has received.
By Laws and Policy Procedure Committee –Dan asked Bruce if he would chair this committee. Bruce would if no one else could handle the responsibility. Dan, Bruce and Traci began complying procedures. Ed Palagyi has a copy of old records prior to merging association that he will provide us to continue to use as reference. Harry Frisbee would also like to serve on the committee, since he has past knowledge. Harry also has all the old yearbooks with the old policies and procedures that we can use for reference.
Financial Committee – Traci Cirioni will chair the finance committee. Darlene will chair the audit portion of the committee.
Website Committee – There are issues with the website regarding the transfer of old site. Traci is trying to update as she see’s corrections needed. There can be user passwords set up to allow others to take on areas for updating. So, if anyone would like help out with website committee, please let us know. We need to have a committee meeting, maybe meet at the library to go through all issues. We still need to wrap up the awards online functions. Heath with BPAA indicated the same, since we have not paid the second half, until we are satisfied with the mechanics and operations. There are many features that we will be able to use – forums, calendars and just general information to input.
Hall of Fame Committee –Ed Palagyi will be the chair, Bruce Meyers will now be the past president on the committee and Harry Frisbee is the researcher.
Lane Inspection Committee- Bruce Meyers reports that Capital Lanes and Crenshaw Lanes are fully certified. He encourages all members to assure that foul lights are being used. Seminole Bowl has begun corrections for re-inspection. We have left equipment and look for them to use to help make the corrections.
Tournament Committee – Joe Harris volunteered to chair the Holiday Classic and Mary Adkison will co-chair, Peggy Price will chair the Susan G. Komen, Morris Ouzts will chair the City Tournament and Darlene Hawkins will chair the End of the Year Tournament. The youth committee will also like to propose an annual fund-raiser tournament to raise money for the youth bowlers.
Eleanor Pizzi with Capital Lanes has asked Traci, if we knew of tournament dates yet, so if we are planning to hold them at Capital Lanes we can get them on their calendar if they approve.
Dates for the tournaments were discussed and set as:
Holiday Classic-Dec. 5th & 6th, 2009- Singles Tournament
Susan G Komen-Feb. 20th & 21st, 2010-Doubles Tournament
City Tournament-two weekends March 13th & 14th and March 20th & 21st, 2010. Open, Women’s and Youth divisions.
We will propose all these tournament date to Capital Lanes. Last year Capital Lanes had told us they would prefer us to have events after April 15th, but we were able to get in earlier. Maybe since we are getting all dates in early, we will have no issues. If we don’t get the March dates for City Tournament, we will try for April 10th,11th and April 17th,18th.
End of Year Tournament-May 15th.-Singles Tournament
Youth Committee –Traci Cirioni is the chair of the youth committee. We would like to host a fund-raiser tournament, similar to Susan G Tournament, but to raise funds for the youth bowling. Possible date January 16th.
Mary Adkison reported that John Govans held the Bowling 4 Youth, Bowling 4 Life event on August 29th. She still didn’t have all the details. She and Traci Cirioni went to help John, there wasn’t much participation, probably because all the notification didn’t get out like it could have.
Mary Adkison is the Youth Supervisor (like the President) of the youth leagues. Paul Bobo is the Youth Official (like the secretary/treasurer.) The youth league is underway. There are now several people helping out as coaches – Michael Ballard has been working with the basic membership league. He is quite knowledgeable of bowling. He is a friend of one of Capital Lanes employees. We will probably need to have him go through the RVP program, since he will be a regular on the lanes. Joe Long, John Govans and Dan Gatlin have been also been working with the kids. Darlene is still working with the kids also, since she is a certified coach.
Nominating Committee- Mary Adkison will chair that again.
Publicity & Public Relations – Bruce Meyers said he will check to see if Ruth Sims still wants to be a part of the publicity. We are not sure yet of where she is bowling yet.
Scholarship – Sylvia Livingston is chair of this committee. Traci Cirioni has a lot of the scholarship information together, since Christoper is now a senior and will be qualifying for many of them. Our association committee will need to meet to decide how funds from our association will be used.
Old Business –
New Business -
Traci Cirioni will order shirts for Paul Bobo and Joe Harris. Dan Gatlin wants a new one also and he will pay for that one, since the association only pays for the first one for the directors.
Bowler’s Roundtable-
Shorten meeting!!!
Joe Harris questioned do we ever have shirts made up for tournaments for sale. That will be a topic for finance committee to handle regarding fund-raising.
Meeting Adjourned
The next meeting is scheduled for Sunday, November 1, 2009, 2:00 p.m. Place to be determined, probably Publix.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association