Tallahassee USBC Association
Board Meeting Minutes
Sunday, November 1, 2009, 2:00pm
Ocala Commons Publix Orientation Room
800 Ocala Rd
Tallahassee, FL
President Dan Gatlin called the meeting to order
Officers Present: Dan Gatlin, Peggy Price
Directors Present: Harry Frisbee, Bruce Meyers, Mary Adkison (Youth Director), Clayton Bailey, Sylvia Livingston, Minnie McNeil, John Govans (Youth Director),
Association Manager absent
Directors Absent: Myrrel Stokes, Paul Bobo (Youth Director), Olivia Carter,
Members Present: Darlene Hawkins, Ed Palagyi
The minutes from the September 27, 2009, were reviewed individually. There were several corrections needed to be made. A motion was made to accept the minutes as corrected, second was made, all present were in favor.
Agenda approved.
President’s Report: Dan Gatlin
Dan Gatlin reports that we are coming up on our first of four tournaments. The Holiday Classic forms should be available soon. Ed Palagyi has already done the editing. Dan encourages everyone to spread the word. Dan also sent an email to Jake Whitfield, letting him know of the board meeting, hoping he can give a status update on Lane 7. He has not had confirmation that he would be attending. Dan requested Traci Cirioni prepare letters for corporate donations for Susan G. Komen tournament. He has obtained $30.00 in gift cards from Winn-Dixie on Magnolia and will be able to borrow the large Breast Cancer balloons during the time of the tournament. The Winn-Dixie in Quincy is also promising merchandise or gift cards. There were also letters sent out to the Publix Stores, Wal-Mart Stores and Target. Clayton Bailey, Bruce Meyers and Traci Cirioni attended the Florida State USBC BA annual jamboree in St. Petersburg, Florida. Dan Gatlin was also there as a state board member. Frank Collins, a former Tallahassee bowler and board member, was inducted in the Florida State USBC Hall of Fame. Also announced at the annual meeting, handicap brackets for the state tournament had all averages verified prior to payouts. There were 315 entries into brackets disqualified for falsification of averages, 12 of those were reversed. So, 303 still remained disqualified. There was a statement on the bracket form along with the bowler’s signature that any monies would be donated to the Florida State Youth Association for scholarships if the bowler was disqualified in brackets. Approximately $6,700.00 went to the youth scholarship. In addition, the Florida State USBC BA usually donates $2,500.00 to the youth scholarships. So, approximately $9,200.00 went to youth scholarships this year.
All dates we requested for future tournaments to be held at Capital Lanes were approved by Eleanor Pizzi. Those were: Holiday Classic-Dec. 5th & 6th, 2009- Singles Tournament, Susan G Komen-Feb. 20th & 21st, 2010-Doubles Tournament, City Tournament-two weekends March 13th & 14th and March 20th & 21st, 2010 and End of Year-May 15th, 2010-Singles Tournament.
Darlene Hawkins, Clayton Bailey and Bruce Meyers will be representing Tallahassee USBC at the Northwest meeting in Panama City next weekend. The tournament will be in Panama City and they should be bringing forms back with them from the meeting. That will be the first two weeks in February. We are encouraged to have more participation from our association, since it is being held in Panama City.
Dan is asking each and every one of us to be diligent in our duties in representing the Tallahassee USBC Association board. If you don’t know answers to questions you may be having asked to you, refer to Dan or USBC for answers. E-mailing USBC is a great way to address questions. Your question and their answer are in writing and you can refer back to it better than verbal communication.
VP Report: Peggy Price – Request for approval to order nail clippers. Order would be for 100 pieces at a cost of $2.23 each (which includes the set up and shipping.) We would sell them for $5.00 each. Motion was made to approve ordering, seconded and approved by all.
Association Manager’s Report: - Traci Cirioni- see attached
Motion was made to approve association manager’s report as written, seconded and approved.
Director’s Reports-
Clayton Bailey reported that he will be going to Southeast meeting, Thanksgiving weekend. He will be submitting request for reimbursement for hotel and gas up to $100.00. Motion made to include in the policies and procedures - reimbursement for delegate to Southeast meeting for hotel and gas receipts up to $100.00. Motion was seconded and approved.
Motion made to include in the policies and procedures for delegates to be reimbursed for the Northwest fall meeting for hotel and gas receipts up to $100.00. Motion was seconded and approved.
Harry Frisbee brought up issues with website still not being up to satisfaction. Minutes not updated, last year’s yearbook averages not available.
Harry also had some ABC 600 Award playing cards that he substituted for 600 pins for summer awards.
Clayton Bailey suggested we present awards in front of bowlers instead of just handing to secretaries to hand out. Dan Gatlin encouraged directors to go to leagues to present awards.
Dan Gatlin will continue to work with Traci Cirioni to make sure awards are processed in a timely manner to reduce the problems of having to process awards in large batches spanning several weeks.
John Govans said the special achievements are being announced on Thursday night leagues.
Mary Adkison reports that there are two youth leagues – basic with 6 bowlers and standard 18 bowlers. They are in their seventh week.
John Govans thanked Mary Adkison for following up at prior meeting of Bowling 4 Youth Bowling 4 Life report in his absence.
John Govans participated in Lake Jackson Education Academic Program outing held October 23. 43 kids were taken by limousine to bowling and nature walk free of charge to the kids. It was a great day for the kids. Supporters included Cumulus Broadcasting, Pepsi, Sheriff’s department, Commissioner John Dailey, Northwoods Baptist Church, BB & T, Bianca’s Pizza, Leon County Juvenile Justice Council, Capital Lanes, and Hobbit American Grill. John would like to have Dan signed certificates of appreciation that he has to be presented to the supporters.
Committee Work Discussion
Awards Committee – reported as director report
By Laws and Policy Procedure Committee – nothing to report
Financial Committee – nothing to report
Website Committee – Still addressing issues with BPAA to finish up. Sylvia Livingston will try to help more with issues, but will need more notification if times are going to be scheduled to work on.
Hall of Fame Committee – Ed Palagyi is starting to receive information for Hall of Fame.
Lane Inspection Committee- Seminole Bowl has a trained Brunswick mechanic, so still waiting to be contacted by Seminole Bowl for re-inspection. Mary Adkison said foul lights are being used on Wednesday night league, but sometimes not all are working properly.
Tournament Committee – Bruce Meyers will see if Holiday Classic forms are ready to print.
Youth Committee – reported as director report
Nominating Committee- nothing to report
Publicity & Public Relations – nothing to report
Scholarship –Sylvia Livingston will check with Traci Cirioni regarding what she has already researched.
Old Business –
Harry Frisbee still has old dot matrix if anyone can use it. He may try to sell it in a garage sale or e-bay and give money back to association.
New Business – Dan Gatlin suggested that we may want to address the idea to have an open division for non-bowlers just fun and for fund raising. May have to charge a participation fee, since it is a certified USBC tournament.
Bowler’s Roundtable-
Meeting Adjourned
The next meeting is scheduled for Sunday, December 13, 2009, 2:00 p.m. Place to be determined, probably Publix.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association