Tallahassee USBC Association
Board Meeting Minutes
Sunday, January 20, 2008 1 P.M.
Leon County Public Library
Tallahassee, FL
President Bruce Meyers called the meeting to order at 1:20pm.
Officers Present: Bruce Meyers
Directors Present: Clayton Bailey, Olivia Carter, Sylvia Livingston, Peggy Price, Mary Adkison, Al Brown, John Govans, Ed Palagyi, Traci Cirioni (Youth Director)
Association Manager Present: Traci Cirioni
Officers Absent: Dan Gatlin (excused – surgery)
Directors Absent: James Peppers (excused), William Tramel
Members Present: Darlene Hawkins, Morris Ouzts, Harry Frisbee, Buster Leon, Minnie McNeil, Myrrel Stokes, Barbara Skipper
The minutes from the October 28, 2007 meeting were reviewed individually. Discussion regarding 2009 Florida State Tournament, Hernando County won hosting but Lakeland is not in Hernando County. A motion was made by John Govans to accept minutes from the meeting, as corrected. Mary Adkison seconded the motion and all present were in favor.
Agenda approved after adding under new business, SMART program and COPS for Kids
President’s Report: See attached
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VP Report
Dan not present, so no report.
Association Manager’s Report: -
Financial statements are attached – balance sheet showing $9,641.08 in checking account. The CD is now listed on balance for $4,207.17. CD was renewed on 12/20 with Capital City Bank at a rate above normal rate quotes, because it was a existing CD. Income statement attached showing income and expenses from Aug. 1, 2007 – Jan. 20, 2008 as well as a check register.
Holiday Classic was held with 78 bowlers. $1,690.00 entry fees less lineage of $780.00 and prize payouts of $786.00. Bracket net income $110.00.
SMART account is set up. So, any youth participating in future tournaments, we will further their scholarships through that program.
We do need to address the money set aside from TWA when women merged. Do we want to put that in SMART program and award accordingly or keep it in our account for distribution?
I will be training on Wednesday for Website webmastering.
I have filed the Annual Incorporation with Division of Incorporation. Lisa Tajdari’s employment reports done and ready to file.
We have 588 members, last year there were 602 by year end. So we should get more before year end.
I know I am behind on bowler awards, and will be working on getting them process asap.
If anyone has problems with cards or membership I can verify and reprint cards if needed. Anyone can go on bowl.com and reprint cards. I do have to clarify with JJ Garrett on money he sent in to us for one of our bowlers he had participating in a tournament. As far as our records show, all the bowler’s fees were collected.
Director’s Reports
Clayton Bailey new doubles league in Bainbridge – Friday nights, 7:30.
Mary Adkison reports 2nd Pepsi qualifying coming up and also working on getting kids signed up for state tournament.
Ed Palagyi reports new church league in Bainbridge on Thursday nights. ABT tournament in Bainbridge Feb. 23 & 24. They do guaranty 1st place prize.
Sylvia Livingston just had a call from Lisa that Mary Davis passed away. A moment of silence was taken for Charlie Davis.
Peggy Price reports that Myrrel Stokes and her are going to Women’s State as delegates on May 17-18, 2008.
Lane Inspection Committee Report – see attached
Website-Committee Report – see attached
Committee Work Discussion
- Audit Committee – Due to have audit done, usually done in January.
- Shirts and Logo – Traci still has shirts for new directors.
- Youth Committee – Clayton Bailey mentioned SE Scholarship again. We do not have any seniors in youth league to qualify, but Traci will continue to promote through youth activities. John Govans working with Dr. Henderson Leon County Schools, polysy students and Mary Prentice, leisure services in getting survey of 6th grade youth
- Awards – Harry Frisbee has redefinition of local awards and USBC changes just needs to get down on paper.
- Scholarship committee – Sylvia Livingston, John Govans, Clayton Bailey and Mary Adkison volunteer. Possible raising money through 50/50 or brackets portions.
N W Tournament
We are hosting N W Tournament. It comes around every 5 years for hosting. This year it will be at Capital Lanes. February 2, 2008 for singles/doubles, February 3, 2008 for team, February 9, 2008 for team and February 10, 2008 for singles/doubles. Darlene Hawkins is tournament manager. She would like volunteers to help with standing behind lanes for reporting lane break downs and changing scores (only if one knows how).
Brackets will probably handled by Dan Gatlin. Ways and means table is questionable as to what to have, 50/50 and bowling ball raffle. Harry suggested to have table close to check in table, so don’t have to circulated and interrupt bowlers.
Bruce started a sign up schedule for volunteers.
Suggested to have two lines for check in by breaking alphabet into two part for easier check in.
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New Business
Hall of Fame – Achievement based on 6 years. Sponsorship based on 10 years. Meritorious Service based on 10 years.
Nominating – Vice President only has 4 months left. President has 16 months left.
By Laws – If any by laws need to be changed have to be presented 30 days prior to annual May meeting. Should dues be increased?
John Govans requested for Cops for Kids, the association purchase (2) plaques to be presented to State Farm and TPD at our annual meeting. Purchase not to exceed $100.00 for both plaques. Olivia Carter 2nd all approved.
Bruce Meyers made a motion to purchase an easel and bulletin board for total of $50.00 - $60.00. Harry Frisbee 2nd all approved.
Bowler’s Roundtable
Meeting Adjourned: Meeting adjourned 3:15
The next meeting is scheduled for Saturday, March 15, 2008, 12:30 p.m.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association