Tallahassee USBC Association
Board Meeting Minutes
Sunday, December 13, 2009, 2:00pm
Ocala Commons Publix Orientation Room
800 Ocala Rd
Tallahassee, FL
Vice President Peggy Price called the meeting to order and began meeting until Dan Gatlin arrived at 2:25.
Officers Present: Dan Gatlin, Peggy Price
Directors Present: Myrrel Stokes, Harry Frisbee, Olivia Carter, Bruce Meyers, Clayton Bailey, Minnie McNeil
Association Manager Present: Traci Cirioni
Directors Absent: Paul Bobo (Youth Director), Mary Adkison (Youth Director), Sylvia Livingston, John Govans (Youth Director), Joe Harris
Members Present: Barbara Skipper, Darlene Hawkins
The minutes from the September 27, 2009, were reviewed again for previous corrections. A motion was made to accept the minutes as corrected, second was made, all present were in favor. Minutes from the November 1, 2009 meeting were reviewed, after adding Bruce Meyers name in the President’s report as also attending Florida State USBC BA annual jamboree and clarifying that in Harry Frisbee’s report - he substituted “600 ABC award” playing cards for 600 pins for summer awards (not ordinary deck playing cards.) A correction to make North West one word – Northwest was also needed. A motion was made to accept the minutes as corrected, second was made, all present were in favor.
Agenda approved.
President’s Report: Dan Gatlin – see attached
VP Report: Peggy Price – The nail clippers were ordered, however they are back-ordered until end of January.
Association Manager’s Report: - Traci Cirioni- CD’ are about to mature. With the current financial status, we should be able to roll these over again and not redeem them at this time. The only major expense expected is the second half of the website payment. We are required to file a 990-N tax document with IRS for non-profits receiving less than $25,000.00 by December 15th. This was done online Dec. 11, 2009. Awards have been processed through November 24th. There are some current in to process.
We have 703 members at the present time.
Director’s Reports-
Clayton Bailey reported that Southeast will be in Montgomery, Alabama, May 29- June 27, 2010, the host hotel (Embassy Suites) will be $109.00 plus tax.
Clayton Bailey reminded of Form 990. He also gave Gary Anderson’s email address garylander@aol.com, (who is a CPA and maybe able to answer questions we may have.)
Clayton Bailey submitted expenses for reimbursement for travel for Southeast. We agreed at previous meeting to reimburse up to
$100.00
He also brought up contributing to BVL. Maybe we would like to host a special tournament, maybe in November.
Clayton Bailey said we should send all of our local Hall of Fame names to National for recognition.
Harry Frisbee wanted to announce that Clayton Bailey has been his protégé in the Southeast Bowling Association and Clayton has been elected to the Southeast Bowling Association Hall of Fame.
Myrrel Stokes is working on items for Susan G Komen. She wants to encourage others who can bake or make items to do so.
Bruce Meyers brought up issue about making arrangements for pre- or post- bowling notifications between team captains. The rules may not be clear, but league secretaries should offer the courtesy of notifying the opposing team. He showed up to bowl one night, only to find out the other team had made arrangements to pre- or post- bowl but his team was not notified.
Committee Work Discussion
Awards Committee – Of the most recent awards sent to Harry, he has two leagues left to process, but he has been dealing with the death of two of his close friends this past week. We did have one all spare game award.
By Laws and Policy Procedure Committee – Traci reported she has taken information received from Ed Palagyi of previous ABC organization to help with the policies. Most of the information in the old organization’s policies had already been addressed in current work being done for the Tallahassee USBC policies.
Financial Committee – nothing to report
Website Committee –Traci updated information for upcoming tournaments with dates and places. The actual forms may not be on there, but the centers should have forms. The winter league information was updated. Traci worked on the awards online to enter all the league information. Traci would like to run though current awards within the leagues to see if the program is working properly.
Bruce Meyers had a teleconference with Dwayne from BPAA on Friday, November 13th to discuss progress and problems.
Hall of Fame Committee – nothing to report
Lane Inspection Committee- Bruce Meyers reported that Seminole Bowl has borrowed our inspection equipment and started their corrections. They hoped to be ready for inspection either this weekend or next. Crenshaw has borrowed the other lane level for some corrections they feel are needed, although they are certified for this year.
Tournament Committee – 4th Annual Holiday Classic was held on Dec. 5th and 6th. Tournament went well, except for some issues that were raised by Eleanor Pizzi, Capital Lanes manager. Dan Gatlin met with Eleanor to try to resolve the issues. We will have to conform to the center’s requests if we want to hold any further tournaments at Capital Lanes.
Susan G Komen tournament is coming up February 20th and 21st. It was suggested we have two bowling balls for fund raising. We should have a picture of the bowling balls when selling tickets. Dan Gatlin has $40.00 worth of gift certificates from Winn-Dixie to use to purchase items for fund raising and other items for promotion.
Dan Gatlin has the understanding that Morris Ouzts is not going to be able to manage the City Tournament. Minnie McNeil volunteered to manage it. Bruce Meyers will co-manage. Dan Gatlin will verify with Morris as to his plans.
Youth Committee – nothing to report
Nominating Committee- nothing to report
Publicity & Public Relations – nothing to report
Scholarship – nothing to report
Old Business – Dan Gatlin reported how well Joe Harris did managing the Holiday Classic Tournament.
We have to get Bruce Meyers name off the CD’s. The CD’s are to mature December 31, 2009. We will verify with other financial institutions for rates. A motion was made to allow the officers and association manager to renew for 12 months up to 18 months. Motion was seconded and approved.
New Business – There was discussion regarding inviting Dr. Bishai’s daughter – Sally, to the meeting and having representation from the centers at our meeting. There are issues needing to be addressed regarding the relationships between Capital Lanes, our association and the leagues bowling at Capital Lanes. It was suggested we draft a letter to Dr. Bishai and to have all director signatures regarding issues we are having with Capital Lanes.
Bowler’s Roundtable-
Next meeting was not clearly noted. Meeting adjourned.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association