Tallahassee USBC Association
Board Meeting Minutes
Sunday, April 19, 2009, 2:00pm
Ocala Commons Publix Orientation Room
800 Ocala Rd
Tallahassee, FL
President Bruce Meyers called the meeting to order at 2:13 pm.
Officers Present: Bruce Meyers, Dan Gatlin
Directors Present: Peggy Price, Myrrel Stokes, Traci Cirioni (Youth Director), Olivia Carter, Harry Frisbee, Mary Adkison (Youth Director), Ruth Sims, Clayton Bailey,
Association Manager Present: Traci Cirioni
Directors Absent: Ed Palagyi, Sylvia Livingston, John Govans (Youth Director),
Members Present: Darlene Hawkins, Morris Ouzts, Barbara Skipper, Garrett Litwin, Ester Gurr
Guest: Anita Davis
The minutes from the March 7, 2009, were reviewed individually. Motion made to approve. A second was made and all present were in favor.
Agenda approved .
President’s Report: Bruce Meyers See attached
VP Report: Dan Gatlin - Dan reported about his plans to attend the National Convention at the end of April, the amendments being proposed for approval by the National delegates and the workshops/seminars he will schedule to attend, that best address our concerns. The USBC has an executive committee that has control over youth issues. So, issues being considered for change for the youth will not be voted on by delegates, but sometimes through feedback their decisions could be changed. Other proposals and changes are listed on bowl.com and Dan would like everyone’s feedback
Association Manager’s Report: - Traci Cirioni
There is $7,725.04 in checking account. Two CD’s purchased at Sunshine Savings Bank for $4,000.00 plus interest each. We currently have 705 members. The laptop HP Pavillion T-6400 has been purchased for $699.99 + tax, but we will get the tax back because we are tax exempt and there is a $50.00 rebate offered. The figure is not out of the checking balance yet, because I had to write a personal check to cover, since Office Depot could not get our association check to approve. Something to do with their system of verifying checks and since we don’t have a permanent office and they have to use my information the connection could not be made. They did approve my personal check, however, and the purchase was made, but I am still to be reimbursed for that expense. No extras were purchased for software or virus protection at this time. The 200 & 600 local patches have been ordered and paid, for in the amount $917.00. We donated $1,247.46 to Bowl for the Cure. Dan Gatlin’s tickets have already been deducted from that balance. I still need to be reimbursed for expenses that I have been paying personally for association expenses.
I am behind on awards and am working to get all those made current. We have several 700 Club awards being processed at a new vendor, so there is some delay in getting those completed.
Calls were made to inquire for places and prices for our annual meeting that we estimate for about 25-30 people. Golden Corral does not take reservations for Fridays and weekends to there closed room area, so we could run into the same situation that we have in the past by holding the meeting there, in a big open room with no privacy. The prices would run about $13.00 per adult. Cross Creek Restaurant usually closes at 2:00 pm on Sunday’s but would re-open for us but not until 5:00. We would be offered a buffet style meal , 2 entrées, 2 starches, 1 vegetable or 2 entrées, 1 starch, 2 vegetables. This would be offered at a cost of about $13.00 + gratuity. We can also do what we did last year and do the Publix Deli similar to what we had last year for about a cost of $350.00- $400.00.
Guest speaker:
Anita Davis is an invited guest to expand on the previous issues presented by John Govans to continue promoting bowling for life. Concerns that the new United States Presidential family were planning to take out the bowling lanes at the White House. Ms. Davis and a group from the ACT-SO (Afro-Academic Cultural Technological Scientific Olympics) are planning a Washington, DC trip, July 6, 2009. Ms. Davis and others within the bowling community suggested that bowling equipment be presented to the Obama children. It was questioned if this has already handled by bowling equipment manufactures. Ms. Davis will check with contacts at the White House if this has been done. Darlene Hawkins suggested that we should focus our efforts to our local youth bowlers. John Govans has in the past had many ideas regarding getting support for our youth in the community. Ms. Davis is involved in taking kids to “bowl outs” through her organizations, but has never heard of our youth bowling programs and our goals for growing our sport. She suggested we just give a letter of support to her to take to the White House as a part of her package, she does not need a bowling ball, she can provide that. We should be taking a different approach to do more community contact for promoting our sport of bowling. We have a representative going to the National USBC Convention and it was brought up that the delegate should inquire about what has been done for White House bowling. Ms. Davis was made aware of the summer adult/youth league starting up June 3. Maybe she could get her group of kids involved with league type bowling through this summer league. A motion was made to give the letter of support. It was seconded, and approved.
Director’s Reports
Clayton Bailey – Southern Bowling Congress meeting April 4, Baton Rouge. There were 540 teams, nice Don Carter Lanes 64 lanes straight across. Next year’s meeting will be held in Mobile, Alabama. The Southern Bowling Congress offers youth scholarship. Inducted in the Hall of Fame - Jim Allerheiligen and Bill Fisher, who is out of Texas has bowled in 51 National tournaments.
Myrrel Stokes – She is getting information directly from Florida State Women’s, but not the newsletters. So, Traci Cirioni will still continue to forward those on.
Mary Adkison – Waiting on information back from Youth State Tournament to verify the dates and times the youth have been assigned. Dan Gatlin does have that information in and will get it to youth league.
Committee Work Discussion
Audit Committee – A audit will be done prior to the annual meeting.
Awards Committee – Harry keeps a separate list of local awards and Traci Cirioni would like to get a copy. Harry has had league members come to him asking why it is taking so long for awards. He is also receiving lists with 30 or more award requests at a time. If the awards are processed by association manager within two weeks there should not be that volume and that will help speed up his fulfilling, which usually takes him 3-4 days. Traci and Bruce will do an audit on outstanding awards. Traci will be making a commitment to get a weekly check list to track and follow up on the processing. Harry will provide an inventory and supply request for next year’s needs.
By Laws and Policy Procedure Committee – Nothing more at this time, however, we will need to specify our Youth Committee. It needs to be set up similar to our own organization set up – youth representatives elect committee members , which is suggested to be 7. A motion was made to make the number of Youth Committee to 7 members, having 4of those members term lasting odd years from 2009-2011 and 3 lasting from 2009-2010. The Youth Committee would be responsible for running day to day operations. They would
Youth Committee – already reported from Mary Adkison.
Financial Committee – Need to have a budget to present to the members at the annual meeting for approval.
Website Committee – We have not been pleased with the current website situation. We have contacted BPAA-the bowling proprietors association. We have received a quote for new design and implementation for award submission on line. This would include having a data base that would validate if awards are duplicates or other issues that may not allow further processing and the data base could be used for other reporting options. The cost is sizable - $2,970.00 and the only additional cost that might be is if they have to do anything special in obtaining information from the current website. This will be minimal of about $100.00. Bruce Meyers also proposed to them to get compensation back from them if this design and implementation is used in the future for other associations. Motion was made to accept proposal as presented, it was approved.
Hall of Fame Committee – Presented nominations for Bruce Meyers and Roosevelt Tripplet, Bruce Meyers was asked to step out of the voting process by the board, since he was being nominated. Both nominations were voted on and approved to induct in our Hall of Fame both for Sponsorship and Meritorious awards.
Lane Inspection Committee- All are completed except for new Lane 7, which isn’t built yet. We can start new certification in April. Galimore Lanes remain in inactive status. A sport league is being offered at Capital Lanes this summer. A center needs to be a certified sports center before a sport league can be held. A tape reader has to be used in the process. Bruce Meyers suggests we offer Capital Lanes the use of our tape reader, as we have done in the past to Crenshaw Lanes. A process has to be done on a weekly basis prior to the sport league bowling and Bruce will set up some training with the center to help them out in this learning experience. We will get an agreement with the center and a statement of liability to insure we have our equipment covered is damaged or lost.
Tournament Committee –The City Tournament was held March 21st & 22nd and March 28th & 29th. It went rather well. There were several high scores, Eric Davis bowled a 300 at Capital Lanes, Joseph Bailey bowled a 297 at Capital. 700’s were bowled at both centers. Matt Miller bowled a 762 at Seminole. Once again, the tournament committee needs more involvement helping run these tournaments, especially promoting.
Bowler of Year tournament will be held at Crenshaw Lanes. It will be a one day tournament May 30th. Darlene Hawkins is the tournament manager. Discussion in rules on local membership as of February 1, 2009, established local averages as of May 15, 2009. Proposal for allocating funds to this tournament – association will pay for 1st place plaques or jackets for both scratch and handicap winners, association will pay for next years standard membership for 1st place winners for both divisions and $175.00. Motion was made and approved. Clayton Bailey suggested we include this extra prize information on the flyers to encourage more bowlers with this
Old Business
New Business
New summer leagues are being offered at Capital Lanes – flyers are out for the schedule. Crenshaw Lanes will offer a summer league.
For the annual meeting, a motion was made to order from Publix Deli similar to last year’s menu. Motion approved.
Bowler’s Roundtable
Meeting Adjourned
The next meeting is our annual meeting and is scheduled for Sunday, May 31, 2009, 2:00 p.m. Ocala Publix orientation room.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association