Tallahassee USBC Association
Board Meeting Minutes
Sunday, April 17, 2010, 2:00pm
Leon County Public Library – NE Thomasville Road
Tallahassee, FL
Meeting to order
Officers Present: Dan Gatlin
Officers absent: Peggy Price
Directors Present: Myrrel Stokes, Harry Frisbee, Clayton Bailey, Mary Adkison (Youth Director), Sylvia Livingston, Paul Bobo (Youth Director), John Govans (Youth Director),
Association Manager Present: Traci Cirioni
Directors Absent: Joe Harris, Olivia Carter, Bruce Meyers, Minnie McNeil,
Members Present: Darlene Hawkins, Ed Palagyi, Barbara Skipper
The minutes from the March 7, 2010, were reviewed individually. Corrections were made in Association manager’s report in “updates to WinLabs.” Should be “updates to Microsoft.” Last sentence of Awards Committee report – “Dan questioned another for young bowler will double the name for Traci.” Should read “Dan has been questioned about another award for a young bowler, he will double check the name for Traci.” A motion was made to accept the minutes as corrected, second was made, all present were in favor.
Agenda approved.
President’s Report: Dan Gatlin –
Association Manager’s Report: - Traci Cirioni
There are a few more members since last report of 745. Checking account balance $5,347.65. Awards are still being processed. Ruldolph Anderson bowled a 300 in Rattler’s league, his ring is in. Helen Leon has a list of 700 Club jackets to be received. I will be double checking those to see if they have earned award in past or are these new awards to request. David Beck bowled an 856 in Champion Chevrolet on April 1st – 289, 278, 289. He has requested the special ring for that achievement. There are plaque awards waiting to be finished at Allen’s Trophies - Ta’Shieka Crump, George Seliga and Kwentin Eastberg. We need to change the youth dues amount the by-laws. We no longer can charge youth local membership fees. If we process the youth membership cards, we will receive the $2.00 processing fee otherwise if the center processes them, they will receive the fee income. Mary Adkison questioned whether John Rains, a youth bowler, who has joined the Tuesday Night Fun League, which does not award any cash prizes, should receive his USBC membership fee he paid to that league. Traci will double check with USBC on that.
Director’s Reports-
Committee Work Discussion
Awards Committee – Harry Frisbee has requested to place an order for Local 250 patches. Prices were looked up from previous order. Price breaks were 200 order - $1.02 each, 300 order - $.95 each, 500 order - $.77 each. A motion was made to accept Harry’s request to purchase 500 “Local 250 patches.” Motion was seconded, and approved. We will be using Clothesline for jacket awards, since we have not been pleased with G Willie’s. We had a few all spare awards – Thursday morning Jimmy Payne’s league and Tuesday morning Mary Allen’s league. Most leagues are finishing up in a few weeks. Need to make sure to get all awards done. Harry is up to date with what he has received from Traci.
By Laws and Policy Procedure Committee – nothing to report. Need to meet before the end of year. Minnie McNeil, Clayton Bailey, Bruce Meyers, Dan Gatlin and Traci Cirioni are on that committee.
Financial Committee – Dan, Bruce, Darlene and Traci met to do an audit, but didn’t have enough time to finish up. We will need to schedule a time to complete. A proposed budget needs to be presented at the annual meeting, so committee needs to meet to propose a budget.
Website Committee – Sylvia Livingston, Traci Cirioni and Bruce Meyers met, but did not have much progress with issues needing to be handled. Sylvia has heard some complaints about no bells and whistles in our website. It is flat, just information typed in. Very basic information.
Hall of Fame Committee – Ed Palagyi reports that we will not have any inductees in the Hall of Fame this year. The committee did not receive enough information on nominations to justify awarding this year. Harry Frisbee still hasn’t received request from Traci for annual minutes for Hall of Fame update. He needs from 2005-2009.
Tournament Committee – End of Year tournament still to be held. Bruce was handing out flyers/applications on Thursday night. Darlene will hand out a little something to everyone who bowls. Motion was made for first place winners in both division to receive jackets or plaques and their standard membership fee paid for upcoming year. Motion was seconded and approved. The end of year tournament will be using the bowlers April 1, 2010 averages, membership as of February 1, 2010 and have 21 games in by April 1, 2010.
Youth Committee – nothing to report
Nominating Committee- Mary Adkison reports we have the Vice President position up for election. Peggy Price has indicated she will be willing to be put on the ballot for any positions. Darlene Hawkins is interested in serving on the board. There are 4 director positions up for nominations – Myrrel Stokes, Olivia Carter, Joe Harris, and Harry Frisbee. There are 2 youth directors up for nominations. The youth committee will meet to nominate and elect those youth directors. We will try to hold that meeting March 8th.
Publicity & Public Relations – Everyone is a part of this committee. Still questions regarding Lane 7 status. We haven’t been told anything directly from Lane 7.
Scholarship – nothing to report
Old Business – City Tournament report we had 10 team open hc entries, 28 doubles open hc, 56 singles open hc, 1 team open scratch, 8 singles open scratch, 14 women’s singles hc, 4 youth singles hc, 29 open all events, 3 women’s team hc, 2 youth team hc, 3 double open scratch, 7 women’s doubles hc, 2 youth doubles hc, 5 scratch all events, and 11 senior all events.
Not many people were informed about annual meeting suggestions, Clayton Bailey thought he was handling, but other arrangements are being made with Famous Dave’s.
New Business – Paul Bobo concerned about the Register Volunteer Program checks and balances. Unclear as to who has to be registered and who’s responsibility to make sure all who are on lanes and help with youth league are registered. He would like to have it written in the Association’s policies and procedures the guidelines and specifics of everyone’s position.
Bowler’s Roundtable-
Next meeting is scheduled for May 16, 2010 , 2:00 pm Famous Daves. Meeting adjourned.
Submitted:
Traci Cirioni
Association Manager
Tallahassee USBC Association