MEETING MINUTES
July 15, 2006
President Bruce Meyers called the meeting to order at 3:07 p.m.
Directors Present: Bruce Meyers, Dan Gatlin, Lisa Tajdari, Al Brown, Olivia Carter, Leslie Rapach, Peggy Price, Clayton Bailey, Gregory Carter, Edward Palagyi, Sylvia Livingston, Mary Adkison, John Govans, Traci Cirioni
Directors Absence:
Members Present: Darlene Hawkins, Randy Bellows, Barbara Skipper, Myrrel Stokes, Esther Gurr, Mike Powel, Morris Ouzt
The minutes from the May 20, 2006 Organizational Transition Meeting minutes were read by members present. Motion was made by John Govans to adopt the minutes and 2nd by Ed Palaygi. All members accepted them as written.
The minutes from the May 20, 2006 Tallahassee USBC Meeting was read by members present. Motion was made by John Govans to adopt the minutes and 2nd by Peggy Price. All members accepted them as written.
The agenda was reviewed and modifications were made. The SBA (Southern Bowling Association) Report and update on the USBC National Bowling Week were added for discussion
Presidents Report: Bruce reported that the association was finally chartered. It is official. He thanked Lisa and Don Griffin for all the work performed to get the job done. The charter was dated effective May 1, 2006.
He informed all present that the other associations have been dissolved. TBA ear marked all their capital and assets to the new organization. The total amount was $5,273.87. TWBA voted to pledge about $5,000 or so to be used for women delegates to be sent to National and State meetings and conventions. They also designated $600 for youth scholarships. Bruce and Dan would like the TWBA members to come up with some ideas as to how they would like the scholarship money documented and distributed.
YABA chose to move their assets to the youth bowling league to be used for their state tournament.
The banking status of the association has been established. A new account was formed under Tallahassee USBC at Capital City Bank. The account has a new EIN number and does require 2 signatures on the account. Bruce also made a point to mention that all leagues should be following the same guidelines with the 2 signature requirements to follow in-line with USBC bonding requirements. This information will be given to all secretaries at the upcoming jamboree.
Bruce would like to also establish a policy and procedure manual. This committee will be similar to the old Bylaws committee used by TBA. This manual will be developed throughout the first year of our organization. All issues brought up by this committee will be taken to all members of the organization for approval.
Bruce elaborated on an almost 2 hour conversation he had with Dr. Bishai. He felt that the Dr. was sincere about wanting to make some serious changes for the bowling center and to make it fun for the bowlers. His biggest plan is to put down a synthetic overlay at Seminole bowl after the summer leagues are completed. He plans to have machines refurbished in the back. Capital Lanes has been permitted will have synthetic, newer lanes and a better sign on the road. Bruce felt that all this was good but that he will really need to work on getting bowlers back into the centers.
He also explained that we do not want to have an adversarial role with any bowling center but that we cannot tell a bowling center what to do. We can advise a center and feel the pulse of our bowlers to let them know what they like and dislike.
Mike Powell took time to give his feedback on the situation
and what he felt the Dr.’s plans would entail.
He agreed that machines were being rebuilt, new parts are on order, and
they do understand that the system is slow but they are working. They are looking to hopefully begin the work
on Seminole, for the synthetic overlay, by the end of July or the first of
August. They are looking at about
$15,000 worth of parts on machines to be spent.
Capital Lanes will hopefully get done as fast as they can do it. Mike is also looking to have the monitors
worked on from a person from
Appreciations were bestowed on Mike from Bruce and Darlene for the work he did to get the lane inspections completed in a timely manner.
A question was posed to Mike in regards to restitution for damaged balls. Mike informed everyone that restitution should be made and that everyone should check with Betty for an update. He will also follow up with Betty to make sure it gets taken care of.
It was also mentioned that Bob maybe retiring from the business.
VP Report: Dan
spoke on the National convention that was held in
Association Managers Report: Lisa reported on the status of the leagues. Now that we are chartered she will be working with the other Association secretaries to get a final copy of their databases so that everything can be merged together. The awards process is slow because of the merger problem and it was reported that Harry was out of town until the end of this month. Once he returns she will get all the award information in to him as soon as possible.
She also reported that Don has agreed to get the website to a functional state but has opted not to continue to maintain it. John Govans felt that we should make a point to include this on our next agenda for discussion to determine who will be maintaining this for us. Bruce mentioned that this could be a paid position or even a volunteer position. We must also make sure we have the resources if someone is hired to maintain the website.
Mary Adkison reported that we should think about adding a youth page. We should have some great score information coming from the kid’s state tournament by the end of the month.
Lisa will need to follow up with Don about how to handle the
bowlers in the database that are from outside
Lisa reported that she and Sylvia Livingston took first place in the FWBA State Championship Tournament Division 4.
Directors Report: John Govans reported on the economic plan documentation for the Southside of Tallahassee. He passed out a document that referenced the Southside Economic Development Action Plan and informed members that we may want to review this and even visit the website, http://www.fsu.edu/-copc/, for additional information. The plan reviews housing information and commercial restoration for the Southside and upcoming plans for the fairgrounds.
Clayton Bailey attended the SBA annual meeting in Leesburg
from June 23rd thru June 25th. The tournament structure committee was held
Friday night. The fall meeting will be
held in
Congratulations to Clayton on his Presidential appointment for SBA.
Lane Certification Report – Bruce reported that lane inspections are to be completed by USBC by the August 31 deadline. Volunteers for the lane inspection committee are greatly needed and we would need someone to volunteer to be the Lane Inspector Coordinator. The current status for each facility is:
- Seminole Bowl still has open items from the 2005-2006 lane inspection and the certification is still pending. He has left a message with USBC asking for guidance as how to handle the upcoming synthetic overlay implementation. His last understanding on Seminole that due to years of staying in the pending status for much of the season that they would have to be completed with the inspection process by August 31 and would no longer be afforded a pending status.
- Crenshaw Lanes initial inspection was performed on June 3, 2006. There are only open minor items remaining and we are waiting for notification to re-inspect. Bruce wanted to thank Clayton, Darlene and Peggy for there assistance.
- Galimore Lanes is currently without a head mechanic. They had completed corrective work for the 2005-2006 season and have requested this year’s inspection on August 19. They do not have leagues but they do keep their certification current in case they are asked to host any MEAC or other tournaments. If they do have open items from the August 19th inspections they will likely be put into a pending category.
Agenda Items
Committee Work Discussion – Bruce made a point to mention that it would be possible to claim any work done on committees, under the non-profit organization, as a credit on your taxes. The one item is to keep in mind that you would have to keep a detailed log or documentation of your work.
The following committees were noted and the following volunteers signed up:
- Financial/Budget Committee – Darlene Hawkins, Traci Cironi, Clayton Bailey, Leslie Rapach, Ed Palagyi, Mary Adkison, Lisa Tajdari (coordinator)
- Youth Committee – Marjorie Solomon, Kelly Durkee, Dan Gatlin, Traci Cironi, Mary Adkison, John Govans, Paul Williams
- Hall of Fame Committee – Ed Palagyi, Morris Ouzt, John Govans, Gregory Carter, Clayton Bailey, Al Brown, Dan Gatlin (coordinator), Lisa Tajdari
- Tournament Committee – Morris Ouzt (city tournament coordinator), Leslie Rapach, Gregory Carter, Al Brown, Dan Gatlin, Lisa Tajdari
- Lane Inspection Committee – Clayton Bailey (deputy coordinator), Darlene Hawkins, Peggy Price, David Simmons, Charlie Davis, Sylvia Livingston, Morris Ouzt
- Awards Committee – Leslie Rapach, Olivia Carter, Clayton Bailey, Harry Frisbee (Bruce will ask Harry to head the committee), Lisa Tajdari
- Shirts & Logo Committee – Leslie Rapach, Clayton Bailey, Sylvia Livingston, Olivia Carter, Lisa Tajdari (coordinator), John Govans…USBC will supply us a kit which will contain the required tools to assist with our new logo development.
- Policy & Procedure Committee – Dan Gatlin (coordinator), Darlene Hawkins
- Publicity & Public Relations Committee – Looking for volunteers
Old Business
TUSBCA Delegates – These will need to be voted on at the next general membership meeting. If anyone is interested in being a delegate please submit your information to Lisa at, ltajdari@hotmail.com, as soon as possible.
New Business
League Officer Jamboree – Will be held on Sunday, August 20th at 1 p.m. The first league for the fall is not scheduled to begin until the last week of August.
USBC National Bowling Week – The national bowling week is August 26th thru September 1st.
Youth Bowling League – Dan reported that the league will have its initial meeting on August 26th. The league will start bowling on September 9th and end on May 19th. The youth leaders are working on how to promote bowling and get it into the paper with the help of James Graves. The leaders will try to determine how to collect the funds for state during the weeks that the kids bowl. As far as promoting the league they are working on a deal with Pepsi and even a beer distributor, without the beer logos, to help with banners. The officers for running the league will not be voted on until September 9th.
John Govans mentioned some great ideas for bringing in celebrities, government officials, Dr. Bashai and even school officials to let them know that bowling is here to stay and what it is all about. Not sure if this should be for the Youth fun day or for the Jamboree.
Bowler’s Roundtable
Bowler’s Roundtable – Darlene expressed her problem that she has with the way the TWBA decided to disburse their monies. She felt that they should have contributed the full amount toward the new association. She also felt that we should probably look into adding something in the upcoming Policy & Procedures manual to only pay for elected delegates and no alternates.
Ed wanted to know how or what the membership dues actually paid for. Bruce informed him that the total is $17 and $18 for women if they would like to join the state WBA organization. The dues for the local association are only $7.
Leslie brought flyers of the upcoming Sport Bowling Tournament at Crenshaw Lanes. The tournament weekends are July 22nd and July 27th. This is a scratch and handicap tournament. Youth scholarships will also be provided for the youth bowlers. Right now, the July 22nd 9 a.m. squad was nearly full. The cost of the tournament is $20/event with an optional $5 all events.
Next Meeting: The next meeting is scheduled for Sunday, August 20th at 1 p.m. The place will be determined later.
There being no further business, the meeting was adjourned at 4:50 p.m.
Submitted:
Lisa Tajdari
Association Manager